Early accessOrganizational memory for the whole company
Opsmory turns the documents, decisions and procedures scattered across your company into one connected memory. Ask a question and get the answer — with the context behind it and the sources it came from.
Spaces
Vault connected
On-site server · office network
Ask/Operations
New questionWhat's our process for approving a new supplier?
New suppliers go through three stages, owned by Procurement:
Why two quotes? After a packaging shortage in 2023, leadership decided every critical category should keep a second approved supplier.3: source Keep a second supplier for critical categories4: source Packaging supply review
Sources
01The problem
Every company builds up hard-won knowledge — why a price was set, how a process really works, what was tried and didn’t work. Most of it was written down somewhere. Very little of it can be found when it matters.
It lives in shared drives, inboxes, meeting notes and people’s heads. Nobody has the full picture.
The decision survives. The reasoning behind it doesn’t — so it gets questioned, or quietly reversed.
Teams interrupt the same few people for answers the company already worked out.
When someone changes role or leaves, years of context leave with them.
Work that was figured out once gets figured out again — a little differently each time.
None of this shows up on a balance sheet. It shows up as slower onboarding, repeated mistakes and decisions made without the full story.
02Organizational memory
Opsmory organizes what your company knows into documents, decisions, procedures and projects — and keeps track of how they relate. Find one thing, and you find everything that explains it.
What led to it
informed
New-hire survey — Q4 2024
People & HR · Jan 2025
informed
Exit interview themes, 2024
People & HR · Dec 2024
part of
Onboarding refresh
Project · Feb – Apr 2025
New hires get a named buddy, weekly check-ins and role-specific goals for their first month.
decisions/2025-03-12-30-day-onboarding.md
What it changed
updated
Onboarding checklist v4
Procedure · replaces v3
created
Buddy program guidelines
Procedure · new
supersedes
DEC-0087 · Two-week onboarding
Decision · 2022
Documents
Reports, contracts, meeting notes, policies — the raw material of what the company knows.
Decisions
What was decided, by whom and when. And, crucially, why — and what it replaced.
Procedures
How things are done today, with the history of how they came to be done that way.
Projects
The work that ties people, documents and outcomes together over time.
03The product
Opsmory answers from your company’s own records, shows where every statement came from, and lets you follow the thread back through time. Try it — click a citation or a tab.
Spaces
Vault connected
On-site server · office network
Ask/People & HR
Answering from records you can accessWhy did we change our onboarding process?
In March 2025, leadership replaced the two-week onboarding program with a 30-day plan. Two findings drove the change: new hires said their first-week priorities were unclear, and exit interviews pointed to weak support once the initial program ended. The new plan was piloted with the Valencia warehouse team before rolling out company-wide in April.
What changed
| Aspect | Before · 2022 | Since Apr 2025 |
|---|---|---|
| Length | 2 weeks | 30 days |
| Support | HR only | HR + a named team buddy |
| Check-ins | End of program | Weekly |
| Checklist | v3 | v4 |
DEC-0142Approved12 Mar 2025 · Elena Ruiz
Replace two-week onboarding with a 30-day plan
Supersedes DEC-0087 (Oct 2022)
1 outdated record not used: Onboarding checklist v3 — replaced by v4 in April 2025.
01
Each statement links to the record it came from. Open any of them to read the original, exactly as it is stored.
02
When a procedure or decision has been replaced, the answer says so — instead of quietly mixing old and new.
03
See what came before, what changed and who approved it: the context that usually disappears first.
Concept demo with fictional company data. Opsmory is in development and the final interface may differ.
04How it works
No new habits to force on every team. Your knowledge gets a structure, the structure gets connections, and people get answers.
Bring documents, decisions and procedures into your company’s Vault — stored as linked Markdown files your team can open, read and back up like any other file.
DEC-0142
Replace two-week onboarding with a 30-day plan
Links · 4
Opsmory links related records and keeps track of what replaced what, so context survives handovers, reorganizations and time.
Thirty days, with a named buddy and weekly check-ins. It replaced the two-week program in April 2025.1
Authorized people ask in plain language and get answers with their sources — within the permissions your admins set.
05Control & privacy
Opsmory is designed so that each company’s Vault lives on its own server, inside its own network — not in a database shared with everyone else.
Opsmory platform
Where your team signs in and access is managed.
Your company network
Vault server
On your premises, under your control
Office laptop
Connected to the company network
Vault available
Laptop outside the network
Home, travel, public Wi-Fi
Vault not reachable
Your company’s records live on a server inside your own infrastructure, as plain Markdown files you can read, back up and move.
Each organization has its own space, its own users and its own Vault. Nothing is shared between companies.
Your admins control who can access your organization’s memory and with which role.
The Vault is reachable only from devices connected to the network where its server runs. Less access from anywhere, more control over where your knowledge can be read.
Opsmory is in development. We’ll publish detailed security documentation as the product matures. Until then, ask us anything at hello@opsmory.com.
06Across the company
Every team makes decisions and builds up know-how that others depend on. Opsmory keeps it where the whole company can use it.
Recover the reasoning behind strategic decisions — not just the outcome.
Ask · Leadership
Sample data
Why did we pause the expansion into Portugal?
The expansion was paused in September 2024 after the logistics cost review showed margins below target for the first two years. Leadership agreed to revisit it once the Valencia warehouse reached capacity.
Drawn from
07Questions
Opsmory is in active development. We’re opening early access to companies that want to help shape it — you’ll work directly with the people building it.
In your company’s Vault: a server inside your own infrastructure, holding your records as Markdown files. The Opsmory web platform manages your organization’s space, users and permissions.
Not in the current design. The Vault is reachable only from devices connected to the network where its server runs. It’s a deliberate choice in favor of control.
No. Opsmory is built for leadership, operations, sales, HR, finance and administration — any team whose decisions and know-how other people depend on.
It starts with a conversation about how knowledge moves through your company today and where it gets lost. From there, we’ll agree on whether and how Opsmory can help.
08Early access
We’re opening Opsmory to a first group of companies that want to help shape it. Tell us about yours.